With the immense popularity of virtual event, especially since the pandemic, you must also be thinking about how you can include virtual events in your event plans.Virtual events are like online events where people donÕt have to attend the event inperson, instead, they can attend the event from their home, office, park, etc.

Virtual events are popular for the flexibility they provide to the users. They also allow you to save money by not spending on travel costs, accommodations, premises rent, etc.Many businesses have started opting for virtual events even in this post covid era. This is because of the opportunity to reach out to a wider, international audience that virtual events provide us with.

Types of Virtual Events

So, if youÕre thinking of how to inculcate virtual events in your associations, below are some types of virtual events you can explore and discuss with your team.

Webinar

Webinars resemble seminars but are conducted online. They may be accessed at any time of day and are the most prevalent kind of virtual event. A single topic is typically covered by the speaker throughout a webinar, and the audience can participate through polls, interactive chat, and Q&A sessions. Webinars are often live events with a small audience that lasts less time than other types of virtual events. Since they're a great way to give lectures, presentations, and conversations on themes, webinars are most popular among educational institutions. A link to a webinar can be found on the speaker's website, on their social media pages, or in an email, they send to you.

Virtual Conference

Members of a virtual conference can attend live activities and meetings remotely via their laptops. All keynotes, breakout sessions, and networking activities are held fully online at this kind of virtual event. This type of virtual event will likely require a lot of coordination. The ability for participants to access a virtual conference from any location and on any device is only one of its many advantages. You can also reach a larger audience this way. Participants find it more appealing because they won't have to schedule travel time or pay for lodging.

Hybrid events

Hybrid events are yet another incredible variety of virtual events. Due to the fact that hybrid events allow you to reach a wider audience by catering to both onsite and online audiences, they are the most popular type of event among businesses and organizations. It combines an actual in-person event with a virtual one. You can socially interact with attendees who are physically present at the event as well as those who are participating virtually in a hybrid event. Additionally, they are less expensive because you only need to fly in those guests whose physical presence is essential or who are conveniently accessible to attend in person; everyone else may watch the event online.

Read More:-virtual events companies

The pandemic has changed our life for good. Wearing masks in public, keeping distance from others and vaccines are the new normal now. Similarly, we have witnessed a change in the event industry. When the pandemic hit us, most businesses experienced a significant decline in their sales which lead them to desperately try to find a new way to go about their businesses. A study in 2021 showed that around 67% of businesses use virtual events. Moving forward in the next few years we can see an increase of almost 23% in virtual fair eventsÕ popularity.

Ways in Which Virtual Event is Changing the Event Industry

We will be only seeing an increase in its popularity and these are the reasons why:

Accessibility

One of the main reasons behind virtual eventsÕ popularity and success is that it is highly accessible for both business and customers. Businesses get to reach a wider audience from all around the world through virtual events. Similarly, people from different areas of the world get to work and interact with different platforms. For example, a professor can conduct a course and offer it to students from all around the world. While students from different countries get to learn from experienced professors.

Cost-effective

Cost-effectiveness is another benefit of virtual events, particularly when using virtual event platforms. Organizing events online allows businesses to reach a larger, global audience at a far lower cost than doing it in various cities or nations. Online attendees for their event are numerous. They can avoid wasting money by holding virtual events on platforms because they won't need to worry about paying for the necessary technology. On a platform like VouchPro, one can easily hold a virtual event without worrying about these problems. You can also reduce your spending on other expenses like travel.

Analytics

Another advantage of virtual events is that businesses get to have an analytical insight into how their event performed. It wasnÕt possible before, but now with the help of virtual events and the platforms they conduct virtual events on, it is much easier. Analytics insight help businesses in understanding better what strategy works the best and what their audience likes. It also helps brands in gathering information that can assist them in making their events better and more effective.

Flexibility:

Businesses also have a lot of versatility with virtual events. They may hold a virtual event at any time from anywhere because it takes place online. Regardless of the kind of event a brand is presenting, it has the ability to make it more engaging and participatory by including additional guest speakers and providing a variety of options. It also gives the audience the opportunity to attend it from the comfort of their home.

Read More:-virtual breakout rooms

If you already know what a virtual event is and know all the basics about it, then this article might not be for you. However, if youÕre someone who doesnÕt the basics of virtual events and is confused about what it actually is, then youÕre at the right place. So, without further ado, letÕs talk about virtual events.

What is a Virtual Event?

You mustÕve been to many events in your life. Personal, professional, and official. A virtual event is just like any event you have attended, the only difference is that it takes place virtually, as the name suggests.

In a virtual event, people from different corners of the world gather together through an online meeting and communicate. Rather than people meeting inperson, they meet online. There are many ways in which you can host a virtual event, it can be via social media platforms, different apps, or proper virtual event platforms like VouchPro.

Advantages of a Virtual Event

The biggest reason behind the success of Virtual Events is the benefits they provide. One of the biggest benefits is that theyÕre cost-friendly. You donÕt have to spend thousands of dollars on tickets, venues, and accommodations. The only money you spend is on the event platform, and if youÕre hosting your virtual event on a smaller level then you donÕt need to worry about that either as you can simply conduct your event on free apps. Another great advantage of a virtual event is the flexibility it provides. You can attend your event from the comfort of your home, at any time. Plus you also get to have a wider audience from different corners of the world attending your event, hence diversifying your audience.

Types of Virtual Events

There are various types of Virtual Events. Some of the common types of Virtual Events are the following:

Webinars.

Online trade shows.

Hybrid events.

Official meetings.

Virtual conferences.

How to conduct a Virtual Event?

Now the important question arises, which is how can one conduct a virtual event. Just because theyÕre conducted virtually doesnÕt mean that theyÕre easy to pull off, especially those conducted on a larger scale. So, if youÕre planning on conducting a virtual event, below are some of the tips you can keep in mind, that will help you in hosting a successful virtual event.

¥ First of all, you need to know about your goal. What you want to achieve from this virtual event is the most important thing. So, have a clear mind on that.

¥ Choose the right team. Now that you know what your goal is, choose those members who know about your goal and will help you in preparing for it.

¥ Know your target audience. You must know the mindset of the people you are hosting this virtual event for. It will help you in moulding your whole event according to their interests.

¥ Choose the right platform. The most important thing in pulling off a virtual event successfully is for the event to go smoothly. Hosting your virtual event on the right platform which has the best results and facilities available will drastically improve your audienceÕs experience.

Read More:-Virtual Event Companies In India

In the past few years, we have seen rapid changes and advancements in technology. Hybrid and virtual event s are ruling the event industry. Many corporate businesses, educational institutes and healthcare centres are using these virtual and hybrid events as a form of event. Especially hybrid events, considering their ability to bring together both physical and online audiences for one event. In hybrid events, you have both onsite and remote audiences attending your event which gives it more variety. This is why hybrid events have gathered so much hype in the last two years. With their popularity increasing and more businesses adopting them, it is high time that you make your hybrid event more interesting if you want to compete with other businesses and your opponents.

Make a Proper Plan

If you want your hybrid event to work successfully and not become boring, then you need to plan it. You should know what you want to discuss and what your event is all about. If you donÕt plan this ahead, then the event will turn out to be random and boring. Knowing your goal when hosting a hybrid event is extremely important. Sit down with your team and discuss all the points that you want to discuss. Make a proper plan about how youÕre going to execute it.

Entertaining Content

Make your event interesting and entertaining. You will have two different types of audiences attending your event and you must break the ice between them. Start the event by introducing your online audience to your in-person audience. It is a great way to break the ice and make everyone comfortable. You can also include fun activities, and games that the audience can take part in. This helps in leaving a long-lasting impression on your audience. You want your audience to not just gain knowledge but also have a wholesome experience.

Keep your Audience Engaged

Another important factor to keep in mind is that you have two different types of the audiences attending your event, so it is extremely integral for you to keep them both engaged. This is where planning the event beforehand helps as you can plan the event in a way which will be engaging both of your audiences. While planning the event, you can ask your teammates to share different ideas through which you can make your audiences interact and have a great experience. When you know your audience, you can plan the content that will keep them engaged and will also be beneficial to them.

Invest in Top Technology

When youÕre working so hard to make your event successful, you donÕt want glitches and mistakes to ruin it. You canÕt host the virtual part of your hybrid event via Zoom. You need a professional hybrid event platform like VouchPro so that the experience is smoother for your audience. A proper virtual event platform, such as VouchPro, will provide you with analytics so you can analyze how the event went. It also provides you with many different features that can make your event more interactive and fun.

Hybrid events have become an integral part of the events. So many businesses and brands, especially since the pandemic hit us, have been choosing virtual events as their in-person events substitute. Hybrid events have become more popular because of their two-sided quality where you have both in-person and online events taking place. LetÕs first discuss why hybrid events are important then we will guide you through how you can choose the best hybrid event platforms.

Benefits of a Hybrid Event

There are many other advantages of hybrid events such as saving travelling costs, health safety, venue cost, etc. Hybrid events offer your business greater exposure than virtual events or other onsite traditional events. You have both physical and online audiences attending your event when it comes to hybrid events. You will also have the physical audit attending your event without having to worry about spending too much money on big event venues.

Plus, the biggest advantage is that you have a worldwide audience attending your events. You get to offer your audience many different options such as breakout rooms, and online or in-person events so that they get bored. People, who are unable to attend the event on time, can also demand the recording of the event to watch later. You can also post clips from your recorded video to your social media accounts as it will attract more audiences to attend your events.

Choosing the Right Hybrid Event Platform

Now, an important aspect to consider once you have decided to host a hybrid event is where to conduct it. You want your event to perform successfully and for that, you will need the best hybrid event platform which has all the tools you might need while hosting a hybrid event.

LetÕs take a look at everything to look out for when searching for a hybrid event platform:

High-quality streaming

A significant thing when hosting a hybrid event is that the hybrid event platform has the smoothest, high-quality live streaming facility. If the video is glitching and doesnÕt stream smoothly, then it affects the userexperience. We, at VouchPro, provide the highest-quality live streaming experience to our customers.

Analytics and Reports

A platform which provides you analytics and data on how the event went is the best. You need data to know the success of your event so that in future you can improve where you lacked and continue what worked best. VouchPro provides its clients with analytics and data reports so that they can analyze their performance.

Pricing

One of the main reasons for choosing a hybrid event instead of an in-person event is because you want to save money from wasting on travel expenses and accommodations. So, you need to make certain that hybrid event platforms are within your budget and not too expensive that the whole point of conducting a hybrid event to cutting back on money is lost.

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Pandemic has changed everything for us. Especially when it comes to the business world, we have had to give up on plenty of traditional business ways and adopt new ones. Virtual meetings and events are one of them. In this article, we will go into detail about virtual meetings and events, so stay tuned.
What is a Virtual Event?
Virtual events are similar to in-person and traditional events that we have, the only difference is that they take place online. All of the attendees, guests, and speakers join the event virtually. There are many different types and forms of virtual events- such as webinars, hybrid events, virtual breakout rooms, etc. Virtual meetings take place on virtual event platforms like VouchPro that provide their clients with many different forms of virtual events. Virtual events arenÕt only beneficial for avoiding in-person contact, but it has many other benefits as well.

Benefits of Virtual Events
Some of the main benefits of virtual events are:
Cost-effective:
Virtual events are cost-effective as compared to traditional in-person events. You get to save money on venue, accommodation, food, traveling, etc through virtual events.
Bigger Audience:
One of the biggest advantages of virtual events is that you get to reach a much bigger audience than compared to the ones who would attend your in-person events. You have atendees from all around the world attending your event.
Flexibility:
Virtual events also offer you a lot of flexibility. As they take place online, you can host a virtual event at any time from any place. Whichever type of event youÕre hosting, you have the option to make the event interactive and more interesting by adding more guest speakers and offering different options.
Types of Virtual Events
LetÕs discuss the different types of virtual events available.
Webinars
One of the most common types of virtual events is a webinar. They are similar to seminars but conducted online. Webinars are mostly 40 to 90 minutes long. One or two topics are covered in a webinar by the host. Businesses also charge a small amount of money from the attendees to attend the webinar.
Hybrid Events
Hybrid events are another popular form of virtual events. They have two sides to them, onsite and online events. Hybrid event is conducted in both ways. A small part of the audience attends the event inperson while the majority attends it online. Big companies conduct hybrid events through which they get to have that physical audience attending the show but also a larger audience from all around the world.

Virtual Exhibitions

Many businesses take part in online trade shows and exhibitions. You get to display your products or services in these trade shows. They give brands great exposure as most of the audience attending these trade shows is there to find new brands and products. It is a great way of showcasing your brandÕs products.

Read More :- hybrid event platform

You mustÕve seen nearly all businesses conducting hybrid events. TheyÕre benefiting from it immensely and you might also be wanting to include hybrid events in your events planning, but there might be some doubts you have about hosting a hybrid event and not knowing whether you should go for it or not. If that is the case, then worry not as we have brought to you an article on why you should host a hybrid event and everything that it has to offer!

Why Hybrid Event is Better than Virtual Event

Through virtual events, you have an online audience attending your event from all over the world and your business gets good exposure. It is also cheaper as you only have to spend money on the virtual event management company. But the downside of a virtual event is that you donÕt get to cater to the local audience who prefer to attend the event physically, one more disadvantage is that you donÕt get to interact with your audience physically. On the other hand, that is not the case with hybrid events. Hybrid events provide you with greater exposure than best virtual events platform or onsite traditional events. You will have both physical and online audiences attending your event. You will also have the touch of physical interaction without having to spend too much money on big event venues.

Benefits of Hybrid Events

We mentioned a few benefits of hybrid events above but let's delve into more details on these benefits

A Bigger Audience

When youÕre conducting an onsite event, youÕll only be hosting the event for those who can easily travel to attend your event, hence, depriving your content of reaching a larger audience. Similar is the case with virtual events, however, with hybrid events, you donÕt have to worry about that. Hybrid events are the best events you can host, they will give your business the exposure only onsite and virtual events combined can give.

Cheaper

Hybrid events arenÕt as costly as onsite events can be. As you will have both of the two worlds attending your event, those who have an issue with traveling to attend the event can simply attend it online, and those who are available can come physically to the event. It will save your money from spending on big venue costs, traveling expenses, accommodation of the guests, etc.

Flexibility

Just like the audience has the flexibility of attending the event from anywhere in the world, so do the speakers have that flexibility in hybrid events. You can have speakers from anywhere in the world attending your event. It saves you money, and time, and gives you the ability to have a diverse cast of speakers attending the event. If you also have exhibitors attending your event, then a hybrid event offers them with ease as well.

Above are just some of the many benefits hybrid events offer to businesses. VouchPro is IndiaÕs most successful virtual event management company, so, if youÕre interested in hosting a successful hybrid event, contact us now.

Read More : virtual event platforms in india

This is the era of the internet. Everything is available on the internet, from education to shopping to doctorÕs appointments- choose your pick. Just like other sectors, businesses have also turned to the internet. Especially after the pandemic hit us in 2020, all of the businessesÑwhether those in the corporate sector or other sectorsÑfaced loss, which led them to take the help of the internet and this step not just solved their problems but also created opportunities for many people to start their businesses online. But relying on the internet for your business isnÕt as easy as making a google search. You need to have a proper strategy and the right knowledge to be successful.

The Need for Event Management Companies

Many big companies, these days, rely on the internet for their events, meetings, conferences, etc. For such events to be successful, they need proper event management skills and for that, they hire different companies, known as the virtual event management platform. VouchPro is one of them.

What is VouchPro?

VouchPro is IndiaÕs leading virtual event management company. We have served 2000+ big organizations. We have hosted over 15000 virtual events for our clients, and we have been around for 7+ years. We have worked for some of the biggest giants in the corporate sector of India and helped them in their virtual events management.

What does VouchPro offer?

We, at VouchPro, offer numerous services. Any kind of virtual event or program that you might need to host, we can help you out with it. We aim to make the virtual world experience easy and smooth for our clients and their audience. We are professionals at hosting live streamings, webinars, interactive webinars, virtual events, custom hybrid events, digital branding, and video APIs. The great part about our company is that we offer our customers to customize their virtual experience by designing the virtual or hybrid event according to their likes and dislikes.

Who can Benefit from VouchPro?

Anyone who is interested in conducting an online eventÑbe it an educational webinar, a business-related conference, an award show, a family function, a friendsÕ gathering, an exhibition, etcÑcan benefit from our services. We understand and acknowledge that not everyone has the know-how of tech or the knowledge of other nitty-gritty required to host a successful virtual event, so, if youÕre one of those people, you donÕt need to worry anymore as VouchPro has got you all covered. We have an extensive experience in the field and our team consists of experts with years of experience which reflects in our work.

So, if youÕre still thinking about how to host a virtual event, this is your cue, contact us now to take the first step toward your businessÕ virtual journey.

What Can You Do In A Metaverse?

In recent years, we have seen a boom in the attendance and occurrence of hybrid and virtual events. Pandemic was the main reason behind the popularity of organizations opting for these events. A hybrid event is a mixture of both online and onsite events. A hybrid event combines both kinds of audiences. Many businesses and organizations these days opt for virtual events but there are also cases where one needs to have an in-person event as well where the audience is present physically, however, there can also be some people who canÕt attend the event physically and in these scenarios, a hybrid event is an ideal option. You can have both online and physical audiences attending your event easily through a hybrid event.

Benefits of Hybrid Event Platforms

There are many options through which you can organize a hybrid event, but a hybrid event platform like VouchPro is the best of them all. We have listed for you a few reasons why we think your hybrid events need a hybrid event platform to succeed.

Hold a Professional Event

A great factor about holding hybrid events on hybrid event platforms like VouchPro is that the environment of your event will be professional and your event will go flawlessly. When conducting an event through proper platforms, you donÕt have to worry about the technicalities nor do you have to worry about its organization. The only task you will need to work on will be the onsite location for the event and the content.

Analytics and Engagement

Not only do you get a professional environment by conducting your event through hybrid event platforms like VouchPro but you also get to receive numerous facilities. VouchPro and many other hybrid event platforms also provide their clients with analytics of the event which helps you in determining the engagement and where you can improve next time. It also helps you in keeping a track of when your engagement grew more during the event and when it was less leading you to have a better idea about where your event was lacking and where it was strong.

Cost-Effective

Holding hybrid events is also cost-effective especially when youÕre using hybrid event platforms. You get to reach a wider, international audience at a much cheaper rate than holding events in different cities or countries and spending money on the travel expenses of keynote speakers. A large number of audience attends your event both online and in-person. Using hybrid events helps you not waste extra money as you donÕt have to worry about spending the money on the advancement of your website to hold a hybrid event. You can simply conduct your event on a platform like VouchPro without worrying about these issues. It also helps you in saving money on traveling and other expenses.